Balances and entitlement

Leave → My leave opens with your balances for the current year. Each leave type gets a card showing the big number you actually care about — available days — with the detail underneath.

Switch between Cards view and Table view using the two icons beside the Balances heading. Your choice is remembered. On phones you always get cards.

What the numbers mean

Figure	Meaning
Entitled	Your full allowance for this leave year, after tenure bands, proration and rounding.
Accrued	The slice of that allowance available so far. On most leave types this equals entitled. On monthly-accrual types it grows through the year.
Carried	Days rolled over from last leave year.
Adjustment	A manual credit or debit applied by HR. Can be negative.
Used	Days on approved leave.
Pending	Days held by requests that are submitted but not yet decided.
Available	What you can actually book right now: accrued + carried + adjustment − used − pending.

The card sub-line shows {used} used · {pending} pending · {entitled} entitled, where the entitled figure includes carried-forward days.

Note

Pending days are already deducted from available. That’s deliberate — it stops you booking the same days twice while a request is in flight. If a request is rejected or you withdraw it, the hold is released immediately.

Notes on the cards

A card may carry an amber note instead of the usual counts:

• No policy configured — nobody has set up entitlement for this type for someone in your role, department or grade. Speak to HR.
• Requires {n} months’ service · eligible {date} — you’ll be able to use this type from that date.
• Not allowed during employment probation — this type is closed to you until probation ends.

Cards you can’t apply for are dimmed and aren’t clickable. The list is ordered so the types you can book come first.

Your leave year

Not every leave type runs on the same 12 months. The period label under the card title tells you which window you’re looking at:

• 2026 — a calendar-year type, 1 Jan to 31 Dec.
• Aug 2026 – Aug 2027 — an anniversary type that runs from your join date, or a financial-year type that runs from your organization’s fiscal start month.

Balances are tracked per window, so a type on an anniversary basis rolls over on your work anniversary rather than at New Year.

How your entitlement was worked out

Three things shape the entitled number.

Your tenure band. Policies commonly grant more days the longer you’ve been there — for example 8 days under two years, 12 from two years, 16 from five. The band is chosen from your service length at the start of the leave year, so crossing a threshold mid-year normally takes effect at the next leave year. Some organizations instead configure pro-rated promotion, which splits the year at the crossing date and gives you a blended figure like 10.86 days.

Proration for joiners. If you joined part-way into the leave year, your first year’s entitlement is scaled to the portion you’ll work. Organizations pick how finely: by actual days, or by whole months with the joining month counted either generously or strictly.

Rounding. Anything from half a day upwards always rounds up. Fractions below half a day are handled per your organization’s setting — dropped, rounded to the next half day, or rounded up.

Tip

Statutory leave in Malaysia — sick, hospitalisation, maternity and paternity — is normally tracked on the plain calendar year and not prorated for mid-year joiners. If your sick-leave entitlement looks prorated, that’s worth raising with HR.

Monthly accrual

Most leave types make the whole year’s entitlement available on day one. Some credit it a twelfth at a time. On those types:

• Entitled stays at the full annual figure all year.
• Accrued — and therefore available — grows each month.
• HR sees the type labelled (monthly accrual) on the balance table.

So a 14-day monthly-accrual type shows 3.5 days available by the end of March, and the full 14 by December.

Carried-forward days are never accrued — they’re fully available from day one of the new year.

Off-in-lieu (OIL) grants

Off-in-lieu doesn’t work like other leave. There’s no annual entitlement and no carry-forward. Instead HR issues you grants — a number of days with a hard expiry date — and your OIL requests draw against them.

The Off-in-Lieu (OIL) grants section on My leave lists them with Granted, Used, Remaining, Expires, Status and Reason. The section is hidden entirely if you have no grants. Status is one of:

Status	Meaning
active	Usable — has days left and hasn’t expired.
used	Fully consumed.
expired	The expiry date passed with days unused. Those days are gone.
voided	HR withdrew the unspent portion.

Two things to know:

• Grants are consumed oldest expiry first, so the days most at risk get used first automatically.
• Expiry is a moment in time, not a calendar day. A grant that has elapsed contributes nothing, however many days remain on it.
• What counts is whether a grant was live when you submitted, not when your approver got round to it. So a grant that expires while your request is still waiting is still honoured — you don’t lose the days to someone else’s inbox. Equally, a grant that had already expired when you applied can’t be drawn on later, since it was never part of the balance you were shown.

If you request more than you have, the message names the shortfall — Requested 2 day(s) of OIL but only 1 unexpired day(s) available.

Tracking your requests

The My requests section lists everything you’ve filed, newest first, with Type, Dates, Days, Status, Approver and Submitted. The Approver column is only filled while a request is awaiting a decision; several approvers collapse to Daniel Lim +2 others, and an empty pool shows Unassigned.

Select any row to open the request, where you’ll find its full history and the actions available to you.